The job is mostly not the install
A boiler swap is a day. A heat pump is a survey, a heat loss calculation, a design, a grant application, an install of several days and a handover pack. Weeks pass between the first visit and the money, and every one of those steps produces a document that somebody later has to find.
What goes wrong is rarely the technical work. It is a survey photo nobody can locate, or a signature that was never chased, and the job sits still while everyone waits for the same missing sheet.
What the job carries with it
Survey with photos
Recorded on site against the property, so the design is not built from memory.
Long jobs that stay visible
A job with weeks between stages needs a next step and an owner, not a folder.
Handover pack in one place
Commissioning records, warranties and what the customer needs to keep.
Grant paperwork with the job
The scheme documents stay attached to the property they belong to.
The grant depends on where the house is
This is the part that is easy to get wrong from a distance. In England and Wales the Boiler Upgrade Scheme pays a fixed amount per appliance: £7,500 for an air source or ground source heat pump, £2,500 for an air-to-air heat pump in a home, £5,000 for a biomass boiler. Homes without a gas connection get £9,000 instead of £7,500 for the two heat pump types, from 21 July 2026 to 31 March 2027. The scheme itself is scheduled to run to 31 December 2027. It requires an MCS-certified installer who is a member of a recognised consumer code — RECC or HIES.
Scotland has a different scheme entirely. Home Energy Scotland pays £7,500 for a heat pump, with a £1,500 rural uplift for remote areas and islands, and an optional interest-free loan of £7,500 alongside it. Northern Ireland has neither.
Insulation runs on yet another model. ECO4 is not a payment to the customer at all: the work is carried out and paid for by an energy supplier, so an insulation quote under it should carry a referral, not a figure. ECO4 closes on 31 December 2026 and its successor is still in consultation. The Great British Insulation Scheme closed on 31 March 2026 and should not be offered. Warm Homes: Local Grant runs in England to 31 March 2028, but the amount and the conditions are set by each council — so that one is a signpost to the customer's own local authority rather than a number on a quote.
Sources: GOV.UK and Ofgem, consulted 23 August 2026. Amounts and closing dates change; check before you put one in front of a customer.
VAT on this work
Supply and installation of energy-saving materials in homes is zero rated until 31 March 2027, then 5%. That covers heat pumps, solar panels, batteries, insulation and heating controls, and it applies across the UK including Northern Ireland. On a £12,000 installation the change at the end of the relief is £600, so a quote valid past that date needs a line saying so. Source: HMRC VAT Notice 708/6.
Pricing — per company, unlimited users
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The whole system for one engineer
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CRM + field app for up to 3 engineers
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Up to 10 engineers, invoicing, WhatsApp
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Multiple branches + custom work
One flat rate per company, however many engineers you put on it — not per user, and no charge for adding someone. Prices exclude VAT. 14 days free, no credit card.
Run a heat pump job end to end
Survey, design, grant paperwork, install and handover — and see where it slows down.
Try 14 days free →Common questions
Does it submit grant applications for me?
No, and none of them can be: the Boiler Upgrade Scheme goes through the Ofgem installer portal and ECO-type work is lodged with TrustMark. What Quandron does is keep the paperwork with the job — the MCS certificate, the lodgement, the EPC — so it is there when you need it.
Does it check my MCS certification?
No. Certification is between you and the scheme; the software carries the details onto the paperwork you send out.
Can it do heat loss calculations?
Not to MCS standard. The configurator sizes the system for the quote; the room-by-room calculation belongs in your design tool and gets stored against the job.
What happens when a scheme changes?
Amounts and closing dates in this software come from a country profile that is dated and sourced rather than typed into a page. When a scheme changes, one file changes.