On your own, admin comes out of your evenings
In a firm with staff, the paperwork costs somebody's day. On your own it costs your evening, and it is the first thing to slip when you are busy. Which is exactly when quotes go out late, invoices go out later, and the work you did in March is still not billed in May.
The fix is not more discipline. It is fewer moments where something has to be typed up a second time.
What a day looks like
Quote from the doorstep
Standard lines, your own wording, sent before you leave. Accepted on the customer's phone.
Job sheet on site
Hours, materials, photos, signature. Done while you are standing there rather than remembered later.
Invoice the same day
Built from what you already recorded, with a payment link on it.
Chasing that runs itself
Reminders go out on their own schedule, which is the part nobody working alone gets round to.
Growing into it, not out of it
The awkward moment is the first person you take on. That is usually when a one-person setup gets replaced rather than extended, and everything moves house at the worst possible time. The same customers, price lists and job history carry over here when you add somebody — the board just gets a second column.
Pricing — per company, unlimited users
Solo
The whole system for one engineer
Starter
CRM + field app for up to 3 engineers
Professional
Up to 10 engineers, invoicing, WhatsApp
Enterprise
Multiple branches + custom work
One flat rate per company, however many engineers you put on it — not per user, and no charge for adding someone. Prices exclude VAT. 14 days free, no credit card.
Run a week of your own work through it
Quote, job sheet, invoice — and see how much of the evening you get back.
Try 14 days free →Common questions
Is this too much system for one person?
The parts you do not use stay out of sight. What a sole trader actually touches is the quote, the job sheet and the invoice.
What does it cost for one person?
£45 a month for Solo, which is the plan for working on your own. The rate is per business rather than per user, so it does not change the day you take somebody on — only the plan does, and not until you pass three engineers.
Do I need to be VAT registered to use it?
No. You have to register with HMRC once taxable turnover passes £90,000 in any rolling twelve months; below that it is your choice. Without registration, no VAT lines go out.
What about CIS as a subcontractor?
If a contractor deducts tax from what they pay you, the invoice has to show that. That has a page of its own.